📘 Creating a Job
📋 What is a Job?
A Job represents an open work position on behalf of a client. Each Job contains all the necessary information to start a search process: position details, associated client, job owner, pipeline, description, and publication methods.
🎯 Objective
Create a Job through manual procedure or starting from a company template, filling in all the necessary information to start a new search.
It is essential to create the Job correctly because:
- ✅ It structures the recruiting process
- ✅ It connects client, team, and pipeline
- ✅ It centralizes descriptions and position details
- ✅ It allows publication and candidate management
📋 PART 1: Manual Job Creation
1. Access the Job section
- From the Home Page, open the right sidebar
- Select Job
2. Start Job creation
Locate the Create Job button
Click it to start the process
The system will ask if:
- Create the Job manually (current tutorial)
- Use a template (see Part 2)
- Select Manual Creation.
3. Enter Job data
- Fill in the Job Title field: Example: Full Stack Developer - This will be the main title of the Job.
- Indicate the client for whom the position is opened
- Important note: the client must be created before the Job
- Select from the dropdown menu the Job Team, which is the job owner, the person responsible for the job who normally corresponds to your name
3. Select "Advanced Option" to set at least the desired Pipeline:
- To simplify and make the process effective, we have created two ready-to-use pipeline templates:
- KeyPartners-Default -> 6 Step (Recommended)
- KeyPartners-Extended -> 12 Step
- Once all required fields are filled in, click Continue
The Job is created and its dedicated page opens, a message confirms the successful creation
📋 PART 2: Creating a Job from Company Templates
📖 What are Company Templates?
Company Templates are preconfigured models used to speed up and standardize the creation of new Jobs. They already contain a complete Job Description structure, with fields filled according to company guidelines: role, responsibilities, requirements, language to use, and consistent formatting.
If you don't find the template suitable for your position, once created forward it to nravida@key-partners.it to add it to the list of company templates for future use.
1. Access the Job section
- From the home, select Job in the right sidebar
2. Start creation
- Click Create Job
- Choose the Use a Template option
3. Select the template
From the dropdown menu choose one of the templates provided by the company
The system will automatically pre-fill:
- Job Description
- Position structure
- General information
4. Customize the Job
Update the necessary information:
- Fill in the Job Title field: Example: Full Stack Developer - This will be the main title of the Job.
- Indicate the client for whom the position is opened
- Important note: the client must be created before the Job
- Pipeline to use: Key Partners - default -> See details at this link
- Position description: check and validate the text pre-filled by the template
5. Career Page Publication (Optional)
- Select: Publish to Career Page, if you intend to publish the position online. This functionality allows generating a web page where people can apply and it is mandatory to activate the career page even if you intend to subsequently publish the position on LinkedIn
6. Create the Job -> Click "Continue" to finalize
- The system will confirm the creation and show the Job page
📋 PART 3: What Happens After Creation
In the just created Job page:
- There are no candidates yet → the pipeline appears as soon as you have manually entered a candidate or they have applied independently on LinkedIn or on the Career Page web page
- From here it is possible to:
Add candidates manually by searching in the KeyPartners database
Publish the Job on Public Job Boards (e.g. LinkedIn)
Key Partners Database discover how to search the internal database
The system will automatically import candidates who apply through the Job Boards